How do I use the UKG Payroll Export?

Inn-Flow has the ability to export a payroll file that can be used directly by the UKG Payroll Provider. Please see information below on how the UKG Payroll Export should be set:

• Employee/Entity Identifier: 

• 000201903-VNOR1 (format example)

• There are three leading 0s in front of each employee identifier. These need to be added to the export file before export. 

• These two IDs need to be in the same field

• There should be a dash between the employee ID and the entity ID.

• Within Inn-Flow, each user's ID should be updated in their user profile, within Entity Wide Settings.

• Payroll End Date:

• 08/24/2024 (format example)

• This is simply the date the payroll period ends.

• Pay Codes: Examples below

• REG - Regular

• HJOT - OT

• PTO - Salary Employee PTO

• PTOH - Hourly Employee PTO

• Hours: 

• 8.99 (format example)

• Blanks: 

• There will be 7 blank columns after the hours, before the position.

• Department: 

• Updates will be needed in the Inn-Flow Departments and Positions page to account for UKG's mapping of a short-hand and long-form code for position.

• This field will need to populate two fields in the export.

•  A comma delineated entry is used so that when the payroll is exported, the payroll report separates the comma separated values into two respective columns. 

• Codes Examples

• RMS = ROOMS

• FD = FD

• FB = FB

• POM = POM

• AGDCI = AGDCI

• If there is no comma separated value in the field, then the field value should be duplicated into both columns in the export file.

• See screenshot below, for examples of how the Departments should be displayed.