Reimbursements 2.0 - What's New

Overview 

Reimbursements 2.0 is a full redesign of how Inn-Flow tracks and processes reimbursements between the entities in your portfolio. It introduces a standalone net balance view, entity-to-entity reimbursements, a transaction-aware audit trail, and voucher-based documentation for every reimbursement you create.

What's Different from the Previous Experience 

Previously, Reimbursements was accessed from the Register of the Enterprise bank account via the triple-dot Reimburse option, and showed a Reimbursement Summary of what each hotel owed the enterprise. You reimbursed by clicking an EHID row, entering an amount, and selecting a payment method (Check or Manual ACH). That flow is being replaced.

In Reimbursements 2.0:

1. Reimbursements is its own landing page - no longer nested inside the Register. You navigate to it directly.
2. Entity-to-entity reimbursements. Any entity in your portfolio can be on either side of a reimbursement — not just hotels reimbursing the enterprise. The landing page lists a row per counterparty relationship in your portfolio.
3. Net balance per counterparty. Each row shows the net of all activity between the two entities, rather than a one-directional amount owed.
4. Transaction-level detail. You can see exactly which transactions make up the balance between two entities, and each reimbursement is tied to the specific transactions it covers. Previously, a reimbursement was just a dollar amount with no visibility into what it paid for.
5. Partial reimbursements. Because reimbursements are now tied to specific transactions, you can reimburse a subset of the balance by selecting exactly which transactions to include. The remaining transactions stay on the counterparty row until they're reimbursed later.
6. Voucher. Every reimbursement produces a printable voucher showing exactly which transactions were included and the resulting GL/COA impact.
7. Audit guarantees. Transactions linked to an active reimbursement cannot be silently edited - the reimbursement must be voided or deleted first.
8. Updated reports. Balance Sheet, Trial Balance, General Ledger, and Cash Flow report outputs have been updated to reflect the new model.

 What's Not Changing 

1. Reimbursements continue to operate between entities in the same portfolio.
2. Payment methods (Check, Manual ACH) continue to route to the Payments tab once the reimbursement is created.
3. Posting logic to the COA/GL remains consistent with your existing setup (the same accounts are used as before).
4. Permissions continue to be based on the EHIDs you have access to.